KEY RESPONSIBILITIES AND ACTIVITIES | | PAYROLL PROCESS ONBOARDING | - Point of contact for any people movement / payroll questions or information
- Act as main point of contact for the Payroll team on the payroll process, partnering with them on any escalations
- Flags complicated issues for advice and decision making
- Communicate payroll deadline on a monthly basis and advocate for Workday being the one source of truth for all payroll data
- Log details for FP new joiners, prepare new joiner induction emails, maintain office lists, and HR Systems
- Right to work checks and background checks for FP new joiners
- Communicate start dates of new joiners to necessary individuals within the London office
- First point of contact for all new joiner queries
| EMPLOYEE RELATIONS HEALTH & SAFETY | - First point of contact to provide advice to employees on aspects of company policy, specifically; Parental leaves (maternity & paternity leave) and LOAs
- Manage the parental leave life cycle including carrying-out parental leave briefings with employees, check-ins at relevant touch points, and facilitate return to work processes in a timely manner
- Manage the end to end life cycle for all LOAs for the London Office, prepare/share paperwork and update trackers
- Ensuring all leave start and end dates are captured in workday and paperwork is sent to employees
- Work closely with the HR Specialist to track/monitoring of ergonomic assessments for Consulting staff
- Conduct ergonomic assessment inductions for all new hires, hold meetings and answer employee queries as required
- Provide regular updates to HR Senior Manager & HR Director on the utilisation status, ergonomics assessments and support provided to individuals
| GENERAL ADMIN | - Manage the HR inbox as the primary point of contact for answering HR-related queries, escalating issues when necessary
- Assist with the Tenure Programme, ensuring tenure milestones are celebrated and employees are recognised and rewarded. Maintain programme resources, policies, and guidelines while tracking celebrations and providing insights for improvement
- Oversee the Guardians process for all office events, ensuring seamless coordination and execution
- Share contracts and schedules for new hires, job changes, promotions, and other employee transitions
- Manage the timely and efficient coordination of the quarterly Consulting Click-Ups and promotions process
- Prepare and distribute FP compensation and bonus memorandums, and parental leave bonus memos for relevant stakeholders
- Assist HR team members with various projects and tasks as needed, providing support across different HR functions
- Provide additional HR support during peak periods to ensure smooth operations
- Proactively identify opportunities to enhance HR processes, striving for the implementation of best practices throughout the employee lifecycle
- Monitor and communicate all personnel movements to ensure that all HR systems are updated and accurate
- Ensure that HR processes remain efficient, streamlined, and in line with Best Demonstrated Practices (BDP)
- Initiate new joiner background checks working with the relevant HR Lane leads for GC and Local FPs
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This role description may be subject to change, depending on current requirements within the business. |
PERSONAL ATTRIBUTES This role will suit someone with administration and/or HR experience in a professional services environment. You will need to demonstrate: - Exceptional attention to detail
- Ability to deal with highly confidential and sensitive information
- Embraces a growth mindset, with a strong willingness to learn and adapt to changesCollaborative team player who actively supports others a fosters a positive team culture.
- Resilient and adaptable, able to maintain focus and professionalism under pressure or during periods of change
- Excellent organisational, prioritisation and time management skills, with the ability to manage multiple priorities effectively
- Strong verbal and written communication skills
- Highly motivated, , dedicatedand committed to meeting deadlines
- Comfortable working in a dynamic environment and navigating ambiguity with confidence
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